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Review of the Department's Fleet Charge Card Data

Report Information

Date Issued
Report Number:
50024-0004-13
Report Type
Audit
Component
Office of Property and Procurement Management
Description

Our objectives were to use data analysis to identify trends indicating potential improper fleet card use, and perform testing to determine whether the Office of Procurement and Property Management (OPPM) and agencies are in compliance with fleet charge card program requirements.

Joint Report
No
Agency Wide
Yes (agency-wide)
Funds for Better Use
$6,200,000

Recommendations

The Office of Procurement and Property Management (OPPM) should require agencies to use Wright Express (WEX) to perform annual vehicle-use surveys that include odometer/transaction analyses in order to better identify potential underused vehicles.

OPPM should provide agencies access to WEX system reports and ensure that they are performing adequate analyses to identify potential excessive or improper use of the fleet charge card.

OPPM should notify all Agency Fleet Program Coordinators (AFPC) and Local Fleet Program Coordinators (LFPC) that they are required to use WEX’s standard exception reports and other appropriate monitoring tools.

OPPM should require agencies to periodically evaluate each LFPC’s workload.

OPPM should require that agencies analyze and periodically monitor cards to ensure that the single purchase limits are warranted. OPPM should provide agencies with tools to identify and monitor cards that exceed agency-established single purchase limits.